Effective March 30, 2018
Jitterbit requires certain personal data in order to provide you with information on our products and services. For example, if you:
- request information via the contact page on our website: www.jitterbit.com;
- submit comments or questions via the contact page on our website; or
- sign up for use of our products or services.
In these instances we often collect information such as name, physical address, telephone number, and e-mail address.
If you do not provide your personal data, Jitterbit will not be able to provide you with the information you requested, cannot react to your comments or questions, and cannot serve you as a client.
Jitterbit Harmony Cloud
Information which may not be personal data that is processed by your use of Jitterbit Harmony Cloud includes information about:
- Project and usage metadata
- Operations log data
- Jitterbit user information
- Transient Client data that is passed through
Information that is used on our website requires your opt-in consent or registration. This information may include:
- Device, browser, and type
Purpose and legal basis for use of the data
Jitterbit needs access to certain information in order to provide you with Jitterbit products and services as described below. Jitterbit uses the information to provide, update, maintain, and protect our services, tools, websites and business; to comply as required by law, legal process, or regulation; to communicate with you in responding to your requests, comments, and questions; to develop and provide search, learning, and productivity tools and additional features; to send emails and other communications; for billing, account management, and other administrative matters; and to investigate and help prevent security issues and abuses.
Use of Jitterbit Products and Services
Jitterbit Harmony Cloud: Jitterbit needs your personal information in order to create a user ID and authentication credentials to enable your entitlement to and use of the Jitterbit products and services, and to enable JItterbit to process information in accordance with the Jitterbit Master Subscription Agreement, and in order to keep you informed about the Jitterbit products and services.
Marketing: If you opt-in and request information using submitted comments or questions via our website or sign up for use of our products and services, Jitterbit will provide you with information about Jitterbit products and services, will enable you to receive our newsletter, request informational materials, participate in surveys or evaluations, enter promotions or contests, or will enable you to submit comments or questions about Jitterbit and its tools and services.
As part of the opt-in, this information may be shared with Jitterbit service providers in order to enable us to provide marketing communications and enable Jitterbit to improve the user experience for customers and prospects. If you no longer want to receive such information, you may opt-out of receiving communications from Jitterbit.
Jitterbit may be required to disclose personal information to cooperate with regulators or law enforcement authorities, to comply with a legal process such as a court or administrative order, national security letter, subpoena, search warrant, or a national security or law enforcement request. Jitterbit may also be required to disclose personal information if Jitterbit merges with or is acquired by a third party.
Receivers of personal data
Jitterbit has relationships with third parties to assist us in providing products and services to our customers. These service providers are authorized to use your information only as necessary to provide services to Jitterbit, and are contractually required to maintain the confidentiality of the information that Jitterbit provides.
Jitterbit Harmony Cloud: Jitterbit uses service providers who have signed agreements with Jitterbit in order to assist Jitterbit in providing the Jitterbit products and services. JItterbit requires these service providers to have strong access controls, encryption key management, and other safeguards so that third parties only have appropriate access to achieve the intended business function.
Marketing: Jitterbit uses service providers who have signed agreements with Jitterbit for the primary purpose of providing targeted marketing communications and improving the user experience for our customers and prospects.
Data from sources other than a Data Subject
Jitterbit Harmony Cloud: The only information collected at contract signing and/or Harmony Cloud login time is provided by the data subject (aka a Jitterbit customer).
For prospects who are evaluating tools, the only data collected at login time is provided by the data subject (aka a Jitterbit prospective customer).
Data Subject Definition: EU Citizens from whom or about whom Jitterbit collects information in connection with our business and our operations.
Marketing: Jitterbit’s Marketing departments may use information sources in addition to information provided by data subjects. This information is only shared with our service providers involved in supporting Jitterbit analytics and providing an improved user experience of the Jitterbit web and marketing properties. These additional information sources are:
- Data vendors in order to augment and match personal identifiable information (PII); and
- Lists from partner tradeshows and events.
Jitterbit uses a privacy tool to monitor opt-out choices for European Union (EU) users which are following an opt-out protocol. In that case, the opt-out tool signals to other companies not to use your browsing behavior when providing interest-based advertising, by setting their opt-out cookie in your browser. It’s important to know that if you decide to clear your browser’s cookies, this will remove the opt-out cookies set by these companies. You may need to re-access the opt-out tool to reset your preferences.
Jitterbit works with service providers which may track your activities on the Jitterbit web site to improve Jitterbit’s marketing efforts and provide you with advertising based on your visit. If you do not want to have your information collected and used for remarketing purposes, you can opt-out.
How we retain information
Jitterbit Harmony Cloud:
Transactional Information: Information that is processed by Jitterbit customers is stored for the minimum time necessary to process the information. System logging information is only kept for a set duration for troubleshooting.
Jitterbit Harmony Cloud Non-transactional Information: Information as it relates to Jitterbit customer projects is considered non-transactional data and can be stopped, started, and purged at customers’ discretion.
Information collected is used for marketing purposes until a customer or prospect opts-out.
Jitterbit is committed to the security of its systems and privacy of its customers data. Jitterbit is vigilant in protection of the information you provide from its loss, misuse, and unauthorized access or disclosure. Jitterbit and its hosting services infrastructure partner have received internationally recognized certifications and attestations for SOC 2, HIPAA, GDPR, and other security standards. For more information about Jitterbit Harmony product and service line, please review our Jitterbit Harmony Architecture and Security White Paper at https://success.jitterbit.com/display/DOC/Jitterbit+Security+and+Architecture+White+Paper
Jitterbit does not permit the uses of Jitterbit Harmony services, Jitterbit tools, or websites by anyone younger than 16 years of age to the extent prohibited by applicable law. If you are aware of anyone under 16 that has provided us with personal data, please contact us at firstname.lastname@example.org; Jitterbit will take appropriate steps to delete such information.
Extraterritorial Boundaries and Contractual Terms
Jitterbit Harmony Cloud:
Jitterbit customers are controllers of their data and can use Jitterbit to direct the movement of their data via their projects. Customer metadata—such as projects, project information, operations, and operation status—can reside in the region of their initial choosing, in US or EMEA.
Marketing: All data collected by Jitterbit for use in Marketing is housed with major Customer Relations Management (CRM) and Marketing Automation service providers with whom Jitterbit has a contract and which provide redundancy in data centers in the US and Europe.
If you are a resident of a European Union (EU) member state and if your personal information is being processed by one of our customers, our customer has become a “GDPR Controller”. In accordance with the GDPR, you are a “GDPR Data Subject” and have the rights listed below. You will need to communicate with the Controller in order to exercise these rights; Jitterbit does not make decisions about the data that is processed in our tools.
If you are a resident of an EU member state and have a user identification and password to use Jitterbit’s Harmony cloud, or you have opted into our marketing communications, you are a “GDPR Data Subject” and as such have certain rights that Jitterbit will honor directly.
The following section details your rights and how Jitterbit and the Jitterbit Data Protection Officer (Jitterbit DPO) will address them.
Jitterbit Harmony Cloud:
As a trial or paid customer, you have access to the Jitterbit Harmony self-service web console to manage, deploy, and delete projects and operations. As an organizational administrator, you have additional privileges to manage user access in your organization. If you want an electronic copy of your data, send an email to the Jitterbit DPO at email@example.com with your request. We will respond promptly with the options available to you.
Marketing: Jitterbit does not restrict customers or prospects from accessing their personal data submitted through our website. Customers or prospects can edit their personal information or change their privacy settings at any time either through the Jitterbit Preference Center or by emailing a request to the Jitterbit DPO at firstname.lastname@example.org.
Jitterbit Harmony Cloud: Profile page (username/email is read only). Personal information is self-service. User management for organizations is performed by the organizational administrator.
If you feel that personal information we have about you in Jitterbit Harmony Cloud is incorrect or incomplete, you have the right to amend (via self-service options) or to ask us to amend your personal information. Your request for an amendment must be in writing, signed, and dated. It must specify the records you wish to amend, identify the global region, software, or tool that maintains those records, and give the reason for your request. You must address your request to the Jitterbit DPO from the region that maintains the records you wish to amend or to this address: Jitterbit, Inc., Attn: Data Protection Officer, 1301 Marina Village Parkway, Suite 201 Alameda, CA United States 94501. We will respond to you within 30 days. We may deny your request; if we do, we will tell you why and explain your options.
Marketing: Customers and prospects may request a change to incorrect or incomplete information by contacting Jitterbit’s DPO at Jitterbit, Inc., Attn: Data Protection Officer, 1301 Marina Village Parkway, Suite 201 Alameda, CA United States 94501, or by email at email@example.com.
These types of request should go through email to the Jitterbit DPO at firstname.lastname@example.org and collaborated on a case-by-case basis.
Restriction of Processing
Jitterbit Harmony Cloud: Only changes to user login and email are restricted in the self-service console. Those changes can be made by contacting the Jitterbit DPO at email@example.com with the change request.
Marketing: Basic changes to mailing list choices and edits to personal information can be made via the Jitterbit Subscription Center. For more advanced modifications or if you cannot access the Jitterbit Subscription Center, you will need to request restrictions to processing of your information by contacting the Jitterbit DPO at firstname.lastname@example.org with any change requests.
Revoke the permission provided (aka Opt Out or change)
Jitterbit Harmony Cloud: This is limited in Jitterbit Harmony but can be done by sending an email request to Jitterbit’s DPO at email@example.com.
Marketing: You may opt out of marketing communications by editing your preferences in the Jitterbit Subscription Center or by contacting the Jitterbit DPO at firstname.lastname@example.org.
File a complaint with a Supervisory Authority
If you believe your privacy rights have been violated by Jitterbit, you may file a complaint with the Jitterbit DPO or with the Supervisory Authority (SA) from your EU member state. To file a complaint with Jitterbit, you must submit your complaint in writing. You’ll find the contact details of our DPOs below. You will not be penalized for filing a complaint.
General privacy and security contact information:
Global Contact Information:
1301 Marina Village Parkway, Suite 201
United States 94501
Data Protection Officers’ contact information
1301 Marina Village Parkway, Suite 201
United States 94501
European Union Office:
3511 SB Utrecht
Tel +31 30 307 2900